BYLAWS
10th Street School Boosters Club
Article I Name and Purpose
Section 1.01. Name. The name of this organization shall be 10th Street School Boosters Club (“Boosters”).
Section 1.02. Purpose. The Boosters exist for the purpose of supporting current students, staff, parents, and the educational, extra-curricular, and enrichment programs at 10th Street Middle School, their students, staff, parents, and enrichment programs.
Section 1.04. Compliance. The Boosters has 501(c)(3) status through our national partner Parent Booster USA. The Boosters will operate in accordance with the Marysville School District policies, rules, and regulations, which shall take residence over these by-laws. The Boosters shall also cooperate with the building in its efforts to enhance the 10th Street Middle School experience for all present and future students.
Article II Membership
Section 2.01. Qualification. All parents, guardians, or other persons with a child enrolled and attending 10th Street Middle School shall be considered voting members of the Boosters. Marysville School District personnel assigned to 10th Street Middle School shall be non-voting, advisory members of the Boosters. Other non-voting memberships may be eligible to be members upon a written or verbal request during a board meeting and unanimous by majority vote approval. The Leadership Team must be registered volunteers with the school district; all members are encouraged to become registered volunteers with the school district.
Section 2.02. Rights and Responsibilities. Members of the Boosters shall have the right and responsibility to be involved with activities in support of the purpose of the booster club. Booster members are encouraged to propose ideas, activities, and programs in support of the purposes of the booster club in order to keep the booster club actively involved with the 10th Street Middle School students and staff. The members shall have the right and responsibility to attend meetings and events sponsored by the Boosters, serve on the committees, and be nominated and elected to the Leadership Team. Voting members shall have the right to vote for the Leadership Team, review and approve the annual budget, and approve amendments to these bylaws.
Article III Governance, Leadership Team and Their Elections
Section 3.01. Leadership Team. The Leadership Team of the Boosters shall include one or more Presidents, one or more Vice Presidents, a Secretary, a Treasurer and such additional positions may be elected or appointed by the Leadership Team from time to time.
Section 3.02. Election. A nominating committee composed of the current President and at least one additional leadership position shall begin seeking nominees in April of the year in which the candidates will be elected and develop a slate of candidates. The candidates shall be announced to the membership as soon as possible. Additional nominees may be solicited from the floor on the day of the election. Only those who have consented to serve and meet all school district policies shall be eligible for nomination, either by the committee or from the floor. Leadership positions shall be elected by a majority vote at the May meeting of the Boosters by the members present. Leadership positions shall assume their official duties on the last day of the current school year following their election.
Section 3.03. Term. Leadership positions shall serve a one-year term. Leadership may be elected for up to (5) five consecutive terms in the same position.
Section 3.04. Vacancies. A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the remaining members of the Leadership Team.
Section 3.05. Leadership Team Transition. Previous Leadership Team positions shall provide training during a transition period during the time between the Election Meeting and the final day of the school year.
Article IV Duties of Leadership Team
Section 4.01. President(s). The President shall preside at all general membership meetings and Leadership Team meetings. The President shall perform all duties of the position; shall ensure that all decisions of the Boosters are put into effect; shall appoint committee chairs of all committees formed; shall be an ex- officio member of all committees; and have overall leadership and management responsibility for the organization. The President shall serve as liaison between the 10th Street Booster Club, the 10th Street building staff, and Marysville School District representatives. The President shall be able to authorize the disbursement of funds as necessary with the approval of one other Leadership Team position. The disbursement of funds shall be within good accounting practices and within the policies of the Boosters as further described in these by- laws.
Section 4.02. Vice- President(s). The Vice- President shall be a member of the Leadership Team and, in the absence of the President, shall perform the duties of the President. The Vice- President shall perform such other duties as are assigned by the President or the Leadership Team.
Section 4.03. Secretary. The Secretary shall be a member of the Leadership Team. The Secretary shall provide notices of meetings and shall keep a record of all meetings. The Secretary shall provide a copy of the minutes to booster members or post the minutes of each meeting on the 10th Street Boosters website and Facebook page. The Secretary shall maintain a copy of these by- laws, a record of all meetings, minutes, and decisions of the Leadership Team and the general membership meetings for use by future board members. The Secretary shall also perform duties assigned by the President and shall implement and support the purposes of the organization.
Section 4.04. Treasurer. The Treasurer shall be a member of the Leadership Team. The Treasurer shall prepare an annual budget in coordination with the Leadership Team which shall be approved by a majority vote of the Boosters; keep an accurate record of all financial affairs; and be responsible for the booster club bank accounts. The Treasurer shall receive all monies due to the booster club and promptly deposit these funds in a financial institution approved by the Leadership Team and within the policies of the Marysville School District. The Treasurer shall disburse funds of the booster club only for the purposes approved by the booster club. The Treasurer may reimburse pre-approved expenditures made by the Boosters subject to the receipt of actual proof of such expenditures. The Treasurer shall present a statement of account and profit and loss statement as requested by the President or the Leadership Team. The Treasurer shall prepare a full written financial report for presentation at the Annual Meeting. A copy of this financial report, outlining income and expenditures, shall be available to the building principal and district and building designee by November 1st of each school year. The bank accounts of the booster club may be audited by a committee approved by the President or if requested by the Leadership Team. All books and records of the booster club may be inspected for any proper purpose at a reasonable time upon the request of any booster club member.
Article V Finances
Section 5.01. Budget. The Leadership Team shall present to the membership at the Annual Meeting a budget of anticipated revenue and expenses for the year. This budget shall be used to guide the activities of the organization during the year, including serving as approval for anticipated expenditures. Any substantial deviation from the budget must be approved in advance by the membership.
Section 5.02. Obligations. The Leadership Team may authorize any leadership position or positions to enter into contracts or agreements for the purchase of materials or services on behalf of the Boosters.
Section 5.03. Loans. No loans shall be made by the organization to its leadership positions or members.
Section 5.04. Checks. All checks, drafts, or other orders for the payment of money on behalf of the organization shall be signed by the Treasurer or by the co-signer of the bank account, who is signer by an annual vote by the Leadership Team and who holds a board seat.
Section 5.05. Banking. All deposits and disbursements shall be documented by a receipt, an invoice, or other written documentation. All deposits and/or disbursements shall be made as soon as practicable upon receipt of the funds, normally daily, immediately after received and counted.
Section 5.06. Financial Report. The Treasurer shall present a financial report at each membership meeting of the Boosters and prepare a final report at the close of the year in accordance with the Boosters financial policies.
Section 5.07. Fiscal Year. The fiscal year of the organization shall be from July 1 to June 30 but may be changed by resolution of the Leadership Team.
Section 5.08. Financial Record Retention. All records of the organization shall be maintained and destroyed in accordance with law, and standard record retention guidelines. Financial records shall be maintained as follows:
RECORD
HOW TO STORE
PERIOD OF TIME
Year-end Treasurer’s financial report/statement, annual Internal Financial Review Reports, IRS Form 990s
Store in corporate record book, binder, and/or cloud-based software.
At least seven (7) years
Consider keeping permanently.
Bank statements, canceled checks, check registers, invoices, receipts, cash tally sheets, investment statements, and related documents
Compile and file records on a yearly basis. Store in binder or cloud-based software.
Seven (7) Years
Store w/financial records.
Destroy after seven years.
Treasurer’s reports (monthly)
Compile and file records on yearly basis. Store in binder or cloud-based software.
Three (3) Years
Store w/ financial records.
Destroy after three years.
ARTICLE VI Meetings
Section 6.01 General Membership. General membership meetings shall be held as deemed necessary by the Leadership Team, but not less than one (1) time per year, an Annual Meeting; when there are matters requiring that information be provided to the general membership; in order to approve of or amend these by laws; or at any other time as determined by the Leadership Team. A quorum shall consist of (3) members of the general membership. Actions shall be based upon a majority vote by show of hands of the general membership. General members may not vote by proxy, but may vote by email, text, or other electronic means. If it is not possible to obtain a quorum, the actions taken by the members in attendance shall be subject to the ratification by the majority vote of the Leadership Team. Notice of all meetings of the booster club should be published with a minimum of seventy-two hours notice to your supporters and members prior to the meeting date. The notice should clearly indicate the date and time of the meeting and the items to be discussed.
Section 6.02 Leadership Team. The Leadership Team meetings shall be held as deemed necessary by the Leadership Team, but not less than (3) times per year, the Annual Meeting, the Election Meeting, the Annual Club Audit Meeting. (3) three positions of the Leadership Team shall constitute a quorum. Positions may not vote by proxy, but may vote by email, text, or other electronic means.
ARTICLE VII Conflicts of Interest
Section 7.01. Existence of Conflict, Disclosure. All potential conflicts of interest, including a member transaction with the booster club, or the payment for services by the booster club to anyone that is a member, shall be immediately brought to the attention of the Leadership Team with a full disclosure of all relevant facts. The Leadership Team upon the majority vote will determine how to handle the potential conflict of interest.
Section 7.02. Nonparticipation in Vote. The person having a conflict shall not participate in the final deliberation or decision regarding the matter under consideration and shall retire from the room in which the Board is meeting.
However, the person may be permitted to provide the Board with any and all relevant information.
Section 7.03. Minutes of Meeting. The minutes of the meeting of the Board shall reflect that the conflict was disclosed and the interested person was not present during the final discussion or vote and did not vote on the matter.
ARTICLE VIII Indemnification
Every member of the Leadership Team or leadership position may be indemnified by the Boosters against all expenses and liabilities, including counsel fees, reasonably incurred or imposed upon such members of the Leadership Team or leadership position in connection with any threatened, pending, or completed action, suit or proceeding to which they may become involved by reason of their being or having been a member of the Leadership Team or leadership position of the Boosters, or any settlement thereof, unless adjudged therein to be liable for negligence or misconduct in the performance of their duties. Provided, however, that in the event of a settlement the indemnification herein shall apply only when the Leadership Team or leadership position approves such settlement and reimbursement as being in the best interest of the Boosters. The foregoing right of indemnification shall be in addition and not exclusive of all other rights which such member of the Leadership Team or leadership position is entitled.
ARTICLE IX Amendments
These Bylaws may be amended at any regular or special meeting of the membership by a majority vote of the members present, provided that at least thirty (30) days’ notice of the proposed amendments has been made to the membership, or alternatively the membership waives the required notice.
10th Street School Boosters Club
Article I Name and Purpose
Section 1.01. Name. The name of this organization shall be 10th Street School Boosters Club (“Boosters”).
Section 1.02. Purpose. The Boosters exist for the purpose of supporting current students, staff, parents, and the educational, extra-curricular, and enrichment programs at 10th Street Middle School, their students, staff, parents, and enrichment programs.
Section 1.04. Compliance. The Boosters has 501(c)(3) status through our national partner Parent Booster USA. The Boosters will operate in accordance with the Marysville School District policies, rules, and regulations, which shall take residence over these by-laws. The Boosters shall also cooperate with the building in its efforts to enhance the 10th Street Middle School experience for all present and future students.
Article II Membership
Section 2.01. Qualification. All parents, guardians, or other persons with a child enrolled and attending 10th Street Middle School shall be considered voting members of the Boosters. Marysville School District personnel assigned to 10th Street Middle School shall be non-voting, advisory members of the Boosters. Other non-voting memberships may be eligible to be members upon a written or verbal request during a board meeting and unanimous by majority vote approval. The Leadership Team must be registered volunteers with the school district; all members are encouraged to become registered volunteers with the school district.
Section 2.02. Rights and Responsibilities. Members of the Boosters shall have the right and responsibility to be involved with activities in support of the purpose of the booster club. Booster members are encouraged to propose ideas, activities, and programs in support of the purposes of the booster club in order to keep the booster club actively involved with the 10th Street Middle School students and staff. The members shall have the right and responsibility to attend meetings and events sponsored by the Boosters, serve on the committees, and be nominated and elected to the Leadership Team. Voting members shall have the right to vote for the Leadership Team, review and approve the annual budget, and approve amendments to these bylaws.
Article III Governance, Leadership Team and Their Elections
Section 3.01. Leadership Team. The Leadership Team of the Boosters shall include one or more Presidents, one or more Vice Presidents, a Secretary, a Treasurer and such additional positions may be elected or appointed by the Leadership Team from time to time.
Section 3.02. Election. A nominating committee composed of the current President and at least one additional leadership position shall begin seeking nominees in April of the year in which the candidates will be elected and develop a slate of candidates. The candidates shall be announced to the membership as soon as possible. Additional nominees may be solicited from the floor on the day of the election. Only those who have consented to serve and meet all school district policies shall be eligible for nomination, either by the committee or from the floor. Leadership positions shall be elected by a majority vote at the May meeting of the Boosters by the members present. Leadership positions shall assume their official duties on the last day of the current school year following their election.
Section 3.03. Term. Leadership positions shall serve a one-year term. Leadership may be elected for up to (5) five consecutive terms in the same position.
Section 3.04. Vacancies. A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the remaining members of the Leadership Team.
Section 3.05. Leadership Team Transition. Previous Leadership Team positions shall provide training during a transition period during the time between the Election Meeting and the final day of the school year.
Article IV Duties of Leadership Team
Section 4.01. President(s). The President shall preside at all general membership meetings and Leadership Team meetings. The President shall perform all duties of the position; shall ensure that all decisions of the Boosters are put into effect; shall appoint committee chairs of all committees formed; shall be an ex- officio member of all committees; and have overall leadership and management responsibility for the organization. The President shall serve as liaison between the 10th Street Booster Club, the 10th Street building staff, and Marysville School District representatives. The President shall be able to authorize the disbursement of funds as necessary with the approval of one other Leadership Team position. The disbursement of funds shall be within good accounting practices and within the policies of the Boosters as further described in these by- laws.
Section 4.02. Vice- President(s). The Vice- President shall be a member of the Leadership Team and, in the absence of the President, shall perform the duties of the President. The Vice- President shall perform such other duties as are assigned by the President or the Leadership Team.
Section 4.03. Secretary. The Secretary shall be a member of the Leadership Team. The Secretary shall provide notices of meetings and shall keep a record of all meetings. The Secretary shall provide a copy of the minutes to booster members or post the minutes of each meeting on the 10th Street Boosters website and Facebook page. The Secretary shall maintain a copy of these by- laws, a record of all meetings, minutes, and decisions of the Leadership Team and the general membership meetings for use by future board members. The Secretary shall also perform duties assigned by the President and shall implement and support the purposes of the organization.
Section 4.04. Treasurer. The Treasurer shall be a member of the Leadership Team. The Treasurer shall prepare an annual budget in coordination with the Leadership Team which shall be approved by a majority vote of the Boosters; keep an accurate record of all financial affairs; and be responsible for the booster club bank accounts. The Treasurer shall receive all monies due to the booster club and promptly deposit these funds in a financial institution approved by the Leadership Team and within the policies of the Marysville School District. The Treasurer shall disburse funds of the booster club only for the purposes approved by the booster club. The Treasurer may reimburse pre-approved expenditures made by the Boosters subject to the receipt of actual proof of such expenditures. The Treasurer shall present a statement of account and profit and loss statement as requested by the President or the Leadership Team. The Treasurer shall prepare a full written financial report for presentation at the Annual Meeting. A copy of this financial report, outlining income and expenditures, shall be available to the building principal and district and building designee by November 1st of each school year. The bank accounts of the booster club may be audited by a committee approved by the President or if requested by the Leadership Team. All books and records of the booster club may be inspected for any proper purpose at a reasonable time upon the request of any booster club member.
Article V Finances
Section 5.01. Budget. The Leadership Team shall present to the membership at the Annual Meeting a budget of anticipated revenue and expenses for the year. This budget shall be used to guide the activities of the organization during the year, including serving as approval for anticipated expenditures. Any substantial deviation from the budget must be approved in advance by the membership.
Section 5.02. Obligations. The Leadership Team may authorize any leadership position or positions to enter into contracts or agreements for the purchase of materials or services on behalf of the Boosters.
Section 5.03. Loans. No loans shall be made by the organization to its leadership positions or members.
Section 5.04. Checks. All checks, drafts, or other orders for the payment of money on behalf of the organization shall be signed by the Treasurer or by the co-signer of the bank account, who is signer by an annual vote by the Leadership Team and who holds a board seat.
Section 5.05. Banking. All deposits and disbursements shall be documented by a receipt, an invoice, or other written documentation. All deposits and/or disbursements shall be made as soon as practicable upon receipt of the funds, normally daily, immediately after received and counted.
Section 5.06. Financial Report. The Treasurer shall present a financial report at each membership meeting of the Boosters and prepare a final report at the close of the year in accordance with the Boosters financial policies.
Section 5.07. Fiscal Year. The fiscal year of the organization shall be from July 1 to June 30 but may be changed by resolution of the Leadership Team.
Section 5.08. Financial Record Retention. All records of the organization shall be maintained and destroyed in accordance with law, and standard record retention guidelines. Financial records shall be maintained as follows:
RECORD
HOW TO STORE
PERIOD OF TIME
Year-end Treasurer’s financial report/statement, annual Internal Financial Review Reports, IRS Form 990s
Store in corporate record book, binder, and/or cloud-based software.
At least seven (7) years
Consider keeping permanently.
Bank statements, canceled checks, check registers, invoices, receipts, cash tally sheets, investment statements, and related documents
Compile and file records on a yearly basis. Store in binder or cloud-based software.
Seven (7) Years
Store w/financial records.
Destroy after seven years.
Treasurer’s reports (monthly)
Compile and file records on yearly basis. Store in binder or cloud-based software.
Three (3) Years
Store w/ financial records.
Destroy after three years.
ARTICLE VI Meetings
Section 6.01 General Membership. General membership meetings shall be held as deemed necessary by the Leadership Team, but not less than one (1) time per year, an Annual Meeting; when there are matters requiring that information be provided to the general membership; in order to approve of or amend these by laws; or at any other time as determined by the Leadership Team. A quorum shall consist of (3) members of the general membership. Actions shall be based upon a majority vote by show of hands of the general membership. General members may not vote by proxy, but may vote by email, text, or other electronic means. If it is not possible to obtain a quorum, the actions taken by the members in attendance shall be subject to the ratification by the majority vote of the Leadership Team. Notice of all meetings of the booster club should be published with a minimum of seventy-two hours notice to your supporters and members prior to the meeting date. The notice should clearly indicate the date and time of the meeting and the items to be discussed.
Section 6.02 Leadership Team. The Leadership Team meetings shall be held as deemed necessary by the Leadership Team, but not less than (3) times per year, the Annual Meeting, the Election Meeting, the Annual Club Audit Meeting. (3) three positions of the Leadership Team shall constitute a quorum. Positions may not vote by proxy, but may vote by email, text, or other electronic means.
ARTICLE VII Conflicts of Interest
Section 7.01. Existence of Conflict, Disclosure. All potential conflicts of interest, including a member transaction with the booster club, or the payment for services by the booster club to anyone that is a member, shall be immediately brought to the attention of the Leadership Team with a full disclosure of all relevant facts. The Leadership Team upon the majority vote will determine how to handle the potential conflict of interest.
Section 7.02. Nonparticipation in Vote. The person having a conflict shall not participate in the final deliberation or decision regarding the matter under consideration and shall retire from the room in which the Board is meeting.
However, the person may be permitted to provide the Board with any and all relevant information.
Section 7.03. Minutes of Meeting. The minutes of the meeting of the Board shall reflect that the conflict was disclosed and the interested person was not present during the final discussion or vote and did not vote on the matter.
ARTICLE VIII Indemnification
Every member of the Leadership Team or leadership position may be indemnified by the Boosters against all expenses and liabilities, including counsel fees, reasonably incurred or imposed upon such members of the Leadership Team or leadership position in connection with any threatened, pending, or completed action, suit or proceeding to which they may become involved by reason of their being or having been a member of the Leadership Team or leadership position of the Boosters, or any settlement thereof, unless adjudged therein to be liable for negligence or misconduct in the performance of their duties. Provided, however, that in the event of a settlement the indemnification herein shall apply only when the Leadership Team or leadership position approves such settlement and reimbursement as being in the best interest of the Boosters. The foregoing right of indemnification shall be in addition and not exclusive of all other rights which such member of the Leadership Team or leadership position is entitled.
ARTICLE IX Amendments
These Bylaws may be amended at any regular or special meeting of the membership by a majority vote of the members present, provided that at least thirty (30) days’ notice of the proposed amendments has been made to the membership, or alternatively the membership waives the required notice.